Be aware that substantial savings can be realized by ordering these services by the deadline dates. Several order forms in the manual do not carry deadline dates. While on-site prices may be identical to pre-show prices for these services, exhibitors are urged to place orders in advance.
|
Date |
Required Order Form |
Section |
|
15 June |
Conference Locator ad space reservation |
Promoting Your Company |
|
15 June |
Exhibitor Convention Center Meeting Room Request Form (for inclusion in printed materials) |
Registration, Hotels, Travel, and Meeting Rooms |
|
15 June |
Exhibitor Tech Talk Request Form (for inclusion in printed materials) |
Promoting Your Company |
|
19 June |
Lead retrieval systems (Early Bird advance rate) |
Official Contractors |
|
22 June |
Pre-registered media list will be available |
Promoting Your Company |
|
22 June |
Conference Locator final materials due |
Promoting Your Company |
|
26 June |
Exhibitor Hotel Meeting Space Request |
Registration, Hotels, and Meeting Rooms |
|
1 July |
Demonstrator/translator service - Deadline to cancel service with only a 10% processing fee |
Official Contractors |
|
7 July |
Exhibitor Appointed Contractor: “Notice of Intent to Use EAC” Form and the Certificate of Insurance Information due |
Rules & Regulations |
|
13 July |
Exhibitor Suite Request Form |
Registration, Hotels, Travel, and Meeting Rooms |
|
13 July |
After this date, hotel rooms and rates requested are based on availability |
Registration, Hotels, Travel, and Meeting Rooms |
|
15 July |
Freeman furnishings, carpet, cleaning, rental exhibits, accessories, installation and dismantling labor, freight handling, signs/graphics, computer and audio/visual |
Official Contractors |
|
15 July |
Third-party authorization |
Official Contractors |
|
15 July |
Incentive pricing deadline for internet orders received with payment |
Official Contractors |
|
15 July |
Discount deadline for electrical services – Freeman |
Official Contractors |
|
17 July |
Booth Security Order Form (incentive pricing deadline |
Official Contractors |
|
24 July |
Lead retrieval systems (advance pricing deadline) |
Official Contractors |
|
24 July |
After this date, one night's room and tax are non-refundable |
Registration, Hotels, Travel, and Meeting Rooms |
|
29 July |
Freeman Exhibit Transportation & Freeman International Exhibits Transportation – deadline date |
Official Contractors |
|
31 July |
All changes and cancellations are to be made directly with assigned hotels |
Registration, Hotels, Travel, and Meeting Rooms |
|
6 August |
Freeman Exhibit Transportation & Freeman International Exhibits Transportation – Freeman will begin accepting shipments at SIGGRAPH 2015 |
Official Contractors |